21 free Google Sheets templates to spice up productiveness

As a content material marketer at a fast-paced company, I’ve developed a not-so-healthy reliance on Google Sheets templates. They assist me visualize advanced knowledge at a look, remodel chaotic brainstorming periods into organized methods, and preserve my content material on monitor. I cling to spreadsheets like Rose clung to that door in Titanic—unyielding, life-saving, and a bit dramatic, however completely needed.

On this weblog put up, I am going to share 21 ready-to-use Google Sheets templates made by yours really and stroll you thru how they’ll convey effectivity to your initiatives.

Desk of contents:

21 free Google Sheets templates

Let’s reduce to the chase: the next Google Sheets templates allow you to hit the bottom operating, so you possibly can deal with the essential stuff, like taking credit score for these stunning spreadsheets.

1. Bill template 

Use Google Sheets to create and handle consumer invoices for providers or merchandise. This template tracks key particulars like buyer data, itemized costs, fee phrases, and excellent balances.

With Zapier, you possibly can join Google Sheets with 1000’s of different apps so you possibly can orchestrate end-to-end invoicing workflows. For instance, you can mechanically generate an bill in Google Sheets when a deal is marked “closed received” in your CRM, summarize line objects with AI, and ship the finalized bill through electronic mail or Slack for inside overview. 

2. Expense report template 

An expense report template helps monitor and arrange bills incurred by staff or departments. It simplifies the method of managing expenditures by offering structured fields for objects like date, class, and quantity spent, supporting straightforward recording and evaluation. Good for when it is advisable to justify that “enterprise lunch” that was actually simply you consuming a sandwich whereas hovering over the break room sink.

3. Money stream template

A money stream spreadsheet helps you keep on prime of your small business’s revenue and bills. This template makes it straightforward to trace your money stream over time, so you possibly can spot developments, anticipate shortfalls, and make data-driven choices.

4. Steadiness sheet template

A stability sheet template gives a snapshot of your small business’s monetary well being. It reveals what you personal (property), what you owe (liabilities), and your internet price (fairness) at a given time limit.

It is a great tool for managing your organization’s funds and making certain you might have sufficient money available to cowl bills. It additionally helps decide if enterprise is booming or should you ought to begin promoting workplace furnishings.

5. Revenue and loss assertion template

A revenue and loss assertion, or P&L, is without doubt one of the most essential spreadsheets for any enterprise as a result of it reveals whether or not you are making or shedding cash. It is like a enterprise’s report card, revealing whether or not you are prime of the category or the child who eats paste within the again.

This Google Sheets P&L template makes it straightforward to trace your income, prices, and earnings over a time period. Merely plug in your revenue sources and bills, and the spreadsheet mechanically calculates your internet revenue.

 6. Small enterprise finances template

In relation to budgets, most mere mortals would slightly learn the complete tax code than create one from scratch, which is why I am repurposing one from Zapier’s small enterprise finances templates.

This template makes it easy to trace your whole budgets and projections, forecasting your income and bills for the fiscal yr.

Staying on finances is essential to the success of any small enterprise. It is the monetary tightrope you stroll, juggling hopes, goals, and the tough actuality of how a lot printer ink really prices. This free Google Sheets template provides you a simple approach to monitor your monetary efficiency and make data-driven choices. 

7. Payroll template

A Google Sheets payroll template gives a simple, low-cost resolution to deal with worker compensation with no need to outsource payroll or use specialised software program.

The template has areas to trace hours labored, pay charges, and formulation to mechanically calculate gross and internet pay for every worker primarily based on their hourly charges and deductions.

With Zapier, you possibly can layer in AI orchestration throughout the total payroll course of. For instance, when timesheets are submitted through a type or mission administration software, Zapier can replace the payroll template in Google Sheets, generate an AI abstract for every payslip, and ship the finalized paperwork to staff through electronic mail or Slack. Retaining good data of all funds and deductions will make managing tax season a lot simpler.

8. Undertaking plan template

This mission plan Google Sheets template helps you map out all of the steps required to finish a mission. Break down your mission into actionable duties, assign deadlines, and allocate sources, so you might have a transparent roadmap to get the work executed.

With a complete mission plan in place, you may trust that no element will slip via the cracks.

9. OKR template

Let’s face it: arising with targets and key outcomes (OKR) is tough sufficient with out having to construct your personal template to trace them. Fortunately, some sort soul has executed the give you the results you want. (It is me—I am the type soul.)

This template allows you to outline your OKRs, set deadlines, word progress, and see the way you stack up towards key milestones at a look. All it is advisable to do is plug in your objectives, add some metrics to measure success, and you have got your self an accountability mechanism. What extra may an aspiring overachiever ask for?

Not solely will you might have a roadmap to maintain your crew on monitor, however you may additionally get to unleash your inside management freak. Win-win.

10. Undertaking administration template

A mission administration spreadsheet is clutch for maintaining duties, timelines, and crew members organized. This Google Sheets template provides you a pre-built sheet with sections for duties, homeowners, begin/finish dates, durations, and notes. Fill within the particulars on your mission, assigning duties to the suitable crew members and setting life like timelines.

A great mission administration spreadsheet predicts how the chaos of your initiatives may settle into success, exhibiting who’s doing what, which balls are within the air, and after they may land.

11. Gantt chart template

A Gantt chart template helps you visually lay out mission timelines and schedules. Utilizing horizontal bars, it breaks down activity durations, dependencies, and significant paths. It helps handle mission schedules, determine bottlenecks, and talk progress successfully.

To get began, listing your mission duties within the first column. Within the subsequent column, estimate how lengthy every activity will take. See at a look which duties overlap or rely on others ending first. It is like a timeline sporting a celebration hat. 

12. Stock template

I initially created this stock template a number of years in the past as a result of I wanted a easy resolution to trace my small enterprise’s inventory. Its simplicity means it could possibly match a wide range of stock monitoring wants. Use it to maintain tabs on workplace provides, company-owned tools, or your classic muscle automobile assortment. (Okay, Jay Leno.)

Monitor all of your objects and their location, amount, worth, and feedback (in case you wish to report that dent in your ’67 Mustang’s fender). Formulation calculate totals mechanically, so you possibly can cease scuffling with the calculator app in your telephone.

Formulation deal with the maths for you, however you possibly can take it additional with Zapier. For instance, you possibly can orchestrate a workflow that mechanically provides new product entries from an order administration system to your sheet, makes use of AI to counsel objects that want restocking, and notifies your crew about what to order. That method, your stock stays present with no need to be up to date by hand. Study extra about the way to automate your e-Commerce enterprise.

13. Occasion finances template

An occasion finances spreadsheet gives a simple approach to monitor your occasion revenue, bills, sponsors, and extra. Merely plug in your numbers, and the spreadsheet will mechanically calculate totals, so that you all the time know the place you stand financially.

Whether or not planning a convention, fundraiser, or firm occasion, this free template places you accountable for your finances and ensures no value is left unaccounted for. You’ll throw the get together of the yr with out dreading the monetary aftermath. Let the spreadsheet do the maths when you deal with extra essential issues, like showcasing these candy Macarena strikes. 

14. Undertaking timeline template

A timeline template is a visible approach to signify and monitor occasions or duties over time. It is a useful characteristic for mission administration, historic timelines, and even private scheduling.

You may create a timeline in Google Sheets by choosing the info vary that comprises your dates and duties after which clicking Insert > Timeline.

15. Gross sales dashboard template

A gross sales dashboard provides you an at-a-glance view of your gross sales metrics and KPIs, so you possibly can examine progress and spot developments. You will wish to customise it to indicate the numbers that matter most to your organization.

Maintain it easy by specializing in necessities like:

• Whole gross sales quantity

• Gross sales development

• Common deal dimension

• Win price

Share the file along with your gross sales crew, so everybody’s on the identical web page about progress and priorities. Schedule time every week to overview the dashboard collectively and decide methods to spice up numbers or handle points.

With a number of clicks, this template transforms right into a dashboard tailor-made to trace your gross sales crew’s progress so you possibly can whip them into form. Or gently encourage them with pizza.

16. Social media calendar template

This social media calendar template helps take the guesswork out of your social technique so you possibly can deal with creating content material your viewers will love. With all of your social posts mapped out in a single place, it is exhausting to double-book content material or miss a chance to put up. Utilizing a Google Sheets social media calendar retains your on-line presence organized and constant.

17. Content material calendar template

If there’s one factor entrepreneurs love, it is convincing you that your life is a desolate wasteland with out their newest product. Coming in an in depth second is content material calendars.

A content material calendar template gives a structured framework for planning and organizing all content-related actions, together with weblog posts, movies, electronic mail newsletters, and extra. Sometimes, it consists of fields for content material subjects, accountable events, deadlines, and publishing channels.

By successfully monitoring your publication schedule, a content material calendar template ensures constant and well timed content material supply, contributing to a extra profitable content material advertising technique.

18. Timesheet template

This timesheet spreadsheet allows you to log your hours and duties for every day of the week, maintaining a operating whole, so that you all the time know the place you stand—no extra guesswork or scrambling to recollect what you probably did three days in the past. Simply plug in your hours as you go for a transparent image of your time utilization and most time administration.

 19. Time-blocking template

A time-blocking template helps you visualize the way you spend your time every day, so you possibly can optimize your schedule. This template breaks down your day into 15-minute increments, with columns for every day of the week.

If used correctly, this template can remodel you right into a productiveness professional. But in addition do not forget that no spreadsheet can change listening to your physique and honoring your personal humanity. Take a stroll generally. Name your mother. Scream right into a pillow. Your time-blocking sheet shall be there while you get again.

20. To-do listing template

A Google Sheets to-do listing template is a straightforward but efficient approach to arrange your day. It might allow you to achieve readability, focus your efforts, and obtain extra.

You may customise the template by including or eradicating columns to fit your wants. For instance, you might have considered trying columns for:

• Precedence: Assign a precedence stage like excessive, medium, or low

• Due date: Add the goal completion date for the duty

• Subtasks: Break down bigger duties into smaller steps

• Standing: Replace the standing to not began, in progress, or accomplished

Maintain your listing up-to-date, and you should definitely often overview priorities to keep an environment friendly workflow. Earlier than you recognize it, you may be on prime of your to-do listing and have a squeaky clear slate. Simpler than coping with all these crumpled Put up-it notes, no?

21. Behavior tracker template

A behavior tracker retains you accountable and helps you construct higher habits. This Google Sheets template is so shiny and stuffed with promise, like that health club membership I enthusiastically signed up for after which used precisely as soon as so I may take a bathe when my plumbing was out.

Merely listing the habits you wish to monitor down the left column. Every day you full a behavior, examine off the corresponding field. On the finish of the month, you may have a visible report of your progress. 

The beauty of digital behavior trackers is you possibly can tweak them as wanted. Perhaps you wish to monitor habits over a yr to get the larger image. You may add columns for rewards or accountability companions. Get inventive—the purpose is to make this template give you the results you want so you may really keep it up.

Automate your Google Sheets templates with Zapier

As a part of the Google ecosystem, Sheets performs effectively with different Google Workspace apps. For instance, you possibly can create a chart from knowledge in a Gmail message, embed Google Sheets immediately into Google Docs, or use Google Kinds to gather knowledge that’s then mechanically populated in a Google Sheet.

However Google Sheets turns into extra highly effective when it is half of a bigger, linked system. With Zapier, you possibly can orchestrate how knowledge strikes between Google Workspace apps and the remainder of your tech stack—mechanically populating spreadsheets from type responses, producing summaries with AI, or routing insights to instruments like Slack or your CRM. With Zapier dealing with the connections and logic, Google Sheets turns into greater than a spreadsheet—it turns into a part of an AI-powered system that works throughout your group.  

Study extra about the way to automate Google Sheets, or get began with certainly one of these pre-made workflows.

Is a Google Sheets template best for you?

First, ask your self what you are attempting to realize. Whereas the above templates supply comfort and effectivity, there are eventualities the place devoted software program is likely to be a greater match. This is the way to decide what’s best for you.

Use a Google Sheets template if:

• You want a fast, easy resolution for duties like finances monitoring or easy mission planning.

• Primary, pre-designed codecs and constructions fit your wants with little alteration.

• You wish to collaborate with out a headache. When you’re the kind who loves group initiatives, Google Sheets allows you to collaborate with out wanting to tug your hair out.

• You are searching for a free or cost-effective software that integrates effectively with different Google apps.

Think about devoted software program if:

• Your duties require advanced, specialised functionalities {that a} primary spreadsheet seems to be at with wide-eyed terror.

• You want software program custom-made to your distinctive wants, like a made-to-order burrito—add what you need, miss what you do not, and guac prices further.

• Superior knowledge evaluation, with refined reporting and forecasting instruments, is a necessity.

• You require sturdy integration capabilities with a wider vary of purposes past the Google ecosystem.

Evaluating your particular wants towards these factors can tip the size between Google Sheets templates and devoted software program. It is like deciding between staying in pajamas all day or placing in your fanciest night outfit. (Mine additionally occurs to be pajamas.) Each have their allure, however it actually is determined by what sort of day you are planning.

When you suppose a specialised software is likely to be extra your velocity, take a look at the next app roundups that do a variety of the identical issues these templates do, and extra:

Suggestions for creating your personal Google Sheets template

Google Sheets is a robust software, however that energy means nothing if you cannot determine the way to harness it on your particular wants. Listed below are a number of easy ideas for constructing templates in Google Sheets that you need to use repeatedly.

• Discover Google’s built-in template gallery: Google’s built-in template gallery gives free templates for budgets, invoices, mission plans, and extra. Merely open a brand new spreadsheet in Google Sheets (tip: kind sheets.new into your browser) and click on File > New > From template gallery. Choose one which fits your wants, and the sheet will open, pre-populated with the template.

  

• Perceive your knowledge: Earlier than you possibly can construct an efficient template, it is advisable to perceive what sort of knowledge you are working with. Are you monitoring bills, managing a mission, or one thing else?

• Maintain it easy: As soon as you establish the aim, take into consideration essentially the most important data. Maintain your template easy by solely together with essential particulars. You may all the time add extra later, however begin with the fundamentals. If you wish to exhibit your spreadsheet expertise, begin a YouTube channel.

• Make the most of superior options for enhanced performance: After getting the fundamentals down, make the most of a few of Sheets’ superior options to make your template much more highly effective.

  • Formulation can calculate sums, averages, percentages, or no matter metrics you want. With a easy =SUM() or =VLOOKUP(), your template will immediately grow to be extra dynamic.

  • Conditional formatting means that you can apply customized types mechanically primarily based on cell values. Use it to spotlight numbers over a sure worth, color-code classes, or flag outliers.

  • Add-ons are mini-apps that reach the performance of Google Sheets. There are add-ons for mission administration, billing, stock administration, and extra. The suitable add-on can flip a primary template into a sturdy software.

Google Sheets templates FAQ

How do I get templates for Google Sheets?

There are 21 free Google Sheets templates on this very put up. If none of those strike your fancy, you too can browse Google’s official template gallery by opening Sheets and clicking File > New > From template gallery. 

Can I save a Google Sheet as a template?

When you’re a member of a Google Workspace account, it can save you any Sheet as a template by clicking the Submit template button on the prime proper of the template gallery. With a private Google account, you may should create your personal templates folder in Google Drive and put it aside there. 

Can I customise Google Sheets templates?

Sure, you possibly can customise Google Sheets templates by adjusting the formatting, knowledge, formulation, and structure. You may create a duplicate of the template to keep away from enhancing the unique.

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This text was initially printed in December 2023. The newest replace, with contributions from Dylan Reber and Jessica Lau, was in August 2025.